About Us:

At YAVICA, people are at the heart of everything we do. Founded in 2017 by a group of industry experts and tech enthusiasts, we have grown into a diverse and talented team from across the globe.

Spanning Asia, Europe, and North America, we combine our unique perspectives and skills with a shared mission: to provide the best end-to-end business solution for real estate visionaries. Our solutions are embedded in Microsoft Dynamics 365, leveraging its power to deliver innovative, scalable, and efficient tools for the real estate industry.

What makes YAVICA different? It’s our people. Here, every voice matters, and we support each other in achieving great things. We’re passionate about the real estate industry and the technology that fuels it, and we’re excited about the future as we continue to grow together.

About the Role

YAVICA is establishing a new Global Payroll & HR Operations Specialist role to support the continued growth and professionalization of our global organization.

The role is expected to be split approximately 50/50 between:

• Global payroll, pension, and compensation administration (≈50%), and

• Operational support to the HR department (≈50%)

This split reflects our current scale and needs. Over time, the balance may evolve as the company grows and processes mature.

The role acts as a key operational bridge between Finance and HR, ensuring accurate payroll execution, compliant pension contributions, high‑quality cost and rate data, and strong day‑to‑day HR operational support.

Scope of Responsibilities (Indicative Time Allocation)

1. Global Payroll, Pensions & Compensation (≈50%)

Payroll Operations

• Own and manage end‑to‑end payroll processing for all YAVICA employees globally.

• Coordinate with external payroll providers and local partners to ensure accurate and timely payroll.

• Manage payroll calendars, cut‑off dates, validations, and approvals.

• Handle payroll corrections, adjustments, and off‑cycle payments where required.

Pension & Statutory Contributions

• Ensure correct pension contributions are calculated, reported, and paid in accordance with local legislation and company policies.

• Oversee statutory contributions (tax, social security, mandatory benefits) in cooperation with local providers.

Payroll Data, Costing & Rates

• Provide accurate payroll and compensation data to HR and Finance to support:

• Cost calculations and forecasting.

• Project cost models and billing rates.

• Headcount and workforce planning.

• Support payroll reconciliations, accruals, and audit documentation.

2. HR Operational Support (≈50%)

HR Administration & Operations

• Support the HR department with day‑to‑day operational HR tasks, including:

• Employment changes (salary changes, promotions, contract amendments).

• Joiners, leavers, and offboarding coordination (HR side).

• Maintenance of employee data in HR systems.

• Ensure HR data is accurate, complete, and aligned with payroll records.

HR Processes & Governance

• Contribute to the development, documentation, and improvement of HR operational processes.

• Support HR with data and administration related to:

• Compensation reviews and bonuses.

• Workforce and headcount reporting.

Systems & Data Quality

• Support HR in maintaining and improving HRIS and payroll system integrations.

• Ensure data consistency across HR, payroll, and finance systems.

• Assist with HR reporting, audits, and compliance activities as required.

Qualifications & Experience

Required

• Solid experience in payroll administration, ideally in a multi‑country or international setup.

• Practical experience supporting HR operational processes.

• Strong understanding of payroll, pensions, and statutory contributions.

Preferred

• Experience in a growing international consultancy or professional services company.

• Experience working closely with both HR and Finance functions.

• Familiarity with HRIS and payroll systems.

What we offer:

At YAVICA, we care deeply about creating an environment where people thrive, both personally and professionally. Here’s what you can look forward to as part of our team:

• Work-life harmony: We offer flexibility to help you balance your work and personal life in a way that works best for you.

• Hybrid working: Whether you’re collaborating in the office or focusing from home, our hybrid work model empowers you to do your best work, wherever you are.

• Collaborative culture: No micromanagement here. We trust our team members and value everyone’s input. Your ideas and contributions matter.

• Growth opportunities: We’re invested in your development. Enjoy opportunities for training, skill-building, and career progression as YAVICA continues to grow.

• World-class benefits (DK): From comprehensive health insurance and pensions to parental leave, we’ve got you covered for life’s important moments.

• Well-being matters (RO): Your health is important to us. Our private health subscription ensures you have the coverage you need to feel your best.

• We celebrate individuality and diversity, committed to fostering a workplace where everyone is valued, regardless of background, identity, or ability. Join us in creating something extraordinary together.